Arsip 2023:

February

Our Experiences Developing Our Technical Skills Through Participation in Internal MBKM Events

Event News Our Stories Post Slider Friday, 10 February 2023

The English Department hosted one public lecture and two seminars in November 2022. All of the events were held in a hybrid format. To attend the events, attendees would either go to the 7th floor of the Soegondo Building or Zoom meeting. The public lecture on November 1st, 2022, was titled What It Means to Be an Irish Writer. This public lecture was given by Irish novelist Audrey Magee. The first seminar, titled International Students’ Seminar on Gender Equality, was held on November 8th, 2022. Four speakers from three different universities shared their perspectives on various subtopics. The second seminar was held on November 26th, 2022, titled International Students’ Seminar on Children Issues. This seminar was also delivered by four speakers from three different universities. The event committee was divided into four divisions. They all carried different roles in the events.

Those three events that are being held in the month of November had been prepared one month before. As the committee was divided into four divisions, ours was given the task of handling the belongings and the equipment for the event. Our responsibility spans from ensuring the conditions to making sure it’s usable before the day of the event, on the day of the event, and after it. In regard to it, we had to cooperate with multiple people in order to make the event successful and a smooth ride until the end of it. Since the events were being held offline and online simultaneously, we had to make sure both parties could enjoy it without any hindrances or limitations to their viewing experience. Such as a well-equipped camera to be able to record the view and the sound from the conference and share it with the online audiences so they could see the event without having to attend the lecture in person. English Department lecturers and our faculty members have been more than helpful in our preparation for the events. They have offered assistance and guidance throughout the process while also giving advice to make the event more enjoyable for the guests and attendees. Those experiences were proof that without teamwork and communication, we wouldn’t be able to make the event run smoothly.

The events were carried out well, and in terms of the equipment division, these events ran without uncontrollable constraints. During the event, the flexibility and coordination between the committee in the same or different divisions was very good. Perhaps the thing that needs to be underlined is that, for the next event, the committee can consider using proper equipment that can be used by the timekeeper as the reminder tools for the speakers.

We learned a lot about teamwork while hosting the events. Some errors happened during the events, but they all were handled through communication. From this, we all realized that communication is the key. Since there was no leader, we all played the same role in the division. Still, we can learn the dynamics in committees and coordination between students, student-lecturers, and student-faculty administration.

Written by:

Fendryan Gabriel 19/446347/SA/20105
Dini Fauzia 19/446343/SA/20101
Firda Umiyatun Baroroh 19/440218/SA/19734

Excelling Management and Administration Skill as Secretarial Division Members

News Our Stories Post Slider Thursday, 9 February 2023

Our English Department major held a recruitment event for its students to join the committees of events for an internal Merdeka Belajar – Kampus Merdeka (MBKM) program. We joined the secretarial division, a division that carries out duties in the administration and file management. Beforehand, our secretarial team had to prepare several things that are related to administration. It was quite challenging at first because this was our first time taking responsibility for secretarial work. We created a registration form for those who expressed interest in participating in these occasions. Since all three events were organized in both offline and online meetings, a scheduled Zoom meeting link was arranged to facilitate the online attendees. After that, we prepared letters of invitation for them. We coordinated with the logistics department in order to handle any required facilities for the event. However, we were still learning throughout the process. Hence we occasionally asked for consultation or guidance from our supervised lecturers and fellow committee members in finishing our work.

A week before the day of the event, the secretarial division prepared the attendance list for the participants. To make it easier for the attendees to fill out the registration form, we provided a QR Code so that they were able to quickly scan the barcode before entering the venues and be instantly directed to the attendance form. Meanwhile, attendees for lecturers and board of faculty members were in the form of attendance sheets. While handling the administrative work, we also had the responsibility of making e-certificates for the speakers, participants, and committee members. We designed our e-certificates on a collaborative online design platform and received help from the public relations and documentation teams in finalizing them.

On the day of the event, we distributed our tasks. One person stood by the front desk to welcome offline participants and lecturers and made sure all of them filled out the attendance list before entering the venue on the day of the event. Meanwhile, the other hosted a Zoom meeting. We were also helped by friends from other divisions in welcoming the participants to organize the crowds. After all, the events finished, we double-checked the participants who filled out registration links and attendance lists to determine whether they could receive the e-certificates.

Through these events, we gained valuable teamwork experience that has discovered each of our potentials and competencies. We learned the correct format for composing invitation letters and equipment permission requests. In order to issue these requests, we had to collaborate with other parties in our faculty. This was the most time-consuming duty since we had to go between buildings to verify that all letters and requests were accurate. Due to the fact that the majority of our mistakes were connected to accuracy, carefulness and precision are the essential factors that determine the success of established works. Lastly, this sequence of events has given us the opportunity to develop interpersonal skills relevant to the administration sector. Thank you so much for the fantastic learning method!

Written by:

Katarina Elsa Savitri, A Student of English Studies Batch 2019
Vina Annisa Rahmawati, A Student of English Studies 2019